Minutes of the Meeting of Eastling Parish Council held in Eastling Village Hall on Monday, 20 January 2003 at 8pm

1. To note attendance and receive apologies for absence

Present: Cllrs Dot Bromley, Peter Cheeseman, Jimmy West and Harold Wyld.
Also Present: Five members of the public.
Apologies: Apologies were received from Cllr John Payne who was indisposed and from Swale Borough Council Ward Member Cllr Colin Prescott.

In Cllr Payne's absence, the Parish Clerk invited members to nominate a Chairman for the meeting. Cllr West proposed Cllr Wyld and this was seconded by Cllr Cheeseman. Cllr Wyld accepted the nomination to act as Chairman.

2. Open Forum

A member of the public thanked the Council for the successful resolution to flooding problems on the Eastling-Faversham road.

Another resident pointed out that there was a pothole requiring repair on Newnham Lane.

The Chairman drew attention to Item 6 (the Village Green). Standing Orders would restrict debate to Members at that time and the Open Forum was the appropriate time for villagers to raise any relevant matters. One resident suggested surface water from any green might require drainage and should possibly be budgeted for. He also took the view that the proposals would affect people's lives, it would be difficult to proceed against the wishes of people on the perimeter and it could split the community with very little gained.

Cllr West suggested that he give his report on the analysis of voting results under the Open Forum and this was agreed. Cllr West reminded the Meeting that 267 voting slips had been delivered and 169 (63%) returned. Of these, 107 (63%) were in favour and 62 (37%) against. He had analysed the votes from different areas of the village. From the 48 electors in properties bordering the proposed green, 34 (71%) returned votes; 15 (44%) were in favour and 19 (56%) against. However seven families had moved since the voting in October and of these four had been in favour and three against which changed the final figures to 11 (41%) in favour and 16 (59%) against. Newcomers (since the voting in October) had not been asked for their opinions. At Glebe Cottages, out of 37 electors only eight replied - four in favour and four against.

Another member of the public raised the issue of the inconvenient stiles on a local footpath. The Chairman said the matter was in hand and Councillors would consider whether they were prepared to contribute to the cost of alterations when a quotation was received.

3. Minutes of the Meeting held on Monday 11 November 2002

Copies had been circulated to Members prior to the meeting.

4. Matters Arising and Confirmation of Minutes

Cllr West drew attention to an omission and Members agreed the following addition to Minute 3 (b): "In response to a question by Cllr West, Mr Farmer assured the Meeting that that local hedge cutting would be carried out shortly".

Minute 6, paragraph two: Members agreed a typing error should be corrected to read: 'The Chairman agreed the following …..'.

Subject to these amendments the Chairman signed the Minutes as a correct record.

5. Chairman's Report

As the Chairman was indisposed no Report was presented.

6. Future Projects

(i) Village Green

The Chairman suggested to Members that, having received the survey results and heard the various issues raised, a decision needed to be made on whether or not to go ahead. He envisaged that if it was decided to proceed, a Steering Committee would be required. This group could look into all the issues raised, develop a scheme and report back to a public meeting at which villagers could make an informed decision. If a majority voted in favour, planning permission was likely to be required for the change of use.

Following debate in which concerns were expressed at the level of practical involvement and support which might be forthcoming, Members took a view that without a body of people with enthusiasm for the project it would be difficult to proceed.

Cllr Bromley proposed and Cllr Cheeseman seconded that the Council publicise that villagers were required to form a Working Group and that a Meeting of interested parties be held prior to the Parish Council Meeting on Monday, 10 March. The motion was carried by three votes to one.

(ii) Village Entry Signs

Cllr Wyld reported he had been unable to progress the previously approved design with potential suppliers. He had some reservations and was looking at another design in alternative materials and with another supplier. Any application for grant would probably need to be submitted in April, so Members would need to agree a scheme at the next meeting in March.

7. Finance

(i) Draft Budget to be approved: Cllr Cheeseman had distributed the proposed Parish Council budget for the year 2003-2004 prior to the meeting. He drew Members attention to the forecast balance for the end of the current year - shown as £2,675 (including £500 for the Elections Contingency Fund). An anticipated invoice of £60 for village hall hire and any claim for the Clerk's expenses would reduce this balance slightly. Major expenditure in the coming year was expected to be the bus shelter, village entry signs and contingencies for kissing gates and village green costs.

Taking Members views into account, Cllr Cheeseman advised that the Council would need to raise a precept of £2,633.47p for the forthcoming year. This would result in a £17 council tax levy for residents occupying Band D properties in Eastling.

Cllr West proposed to accept the revised Budget and precept requirement of £2,633.47. There was a unanimous vote in favour. Cllr Cheeseman agreed to advise the Financial Officer at Swale Borough Council.

(ii) Annual Donation to SERPA: Members noted a request by the South East Regional Play Association for an annual donation of £20. It appeared that Eastling did not directly benefit from the work of the Association and, after discussion, it was agreed unanimously not to offer a donation this year. The Parish Clerk was asked to write to inform them of the decision.

8. Highways

Cllr Cheeseman asked for clarification on how the Highways Unit prioritised road repairs. The Chairman said he understood that major repairs and resurfacing were prioritised according to a road's condition, traffic volumes and, to some extent, any economies in grouping works in the same area together and the number of requests received. Clearly, the amount of funding allocated for the year was significant. Decisions about funding and schemes for the next year were likely to be made about now.

Cllr Cheeseman reminded Members of his concern at the poor condition of the Eastling-Faversham road. The Chairman proposed that, as well as including this road on the Highways Defects List, the Council should write separately. Members agreed that a letter expressing their deep concern should be sent to the Highways Manager with a copy to Ward Member Cllr Prescott and Ospringe and Stalisfield Parish Councils for information.

Members updated items on the Highways Defects List and noted:

The following had been dealt with:

• Flooding on the Eastling Road bends;
• Kettle Hill Road flooding problem;
• Potholes at North Court Cottages.

The following needed to be checked:

• Kettle Hill – not known if debris cleared;
• Debris on North Eastling Lane;
• Pothole outside Littlecot Cottage, The Street;
• Pothole in Newnham Lane (to west of The Pheasantry entrance).

The following needed to be added:

• Flooding on Eastling Road at entrance to North Court Farm.

Other items on the list would continue to be included.

Cllr West asked that the Highways Defects List be circulated to all Members each time it is produced.

9. Planning

(i) Circulated Applications:
Applications in respect of works at Pinks Farm, Kettle Hill Road (extension and replacement garage and porch) and 2 Meesons Close (conservatory extension) had been circulated to Members. They confirmed that they had no objections.

(ii) Planning Decisions:
Arnolds Oak (retrospective listed buildings consent for window alterations and satellite aerial) - approved by Swale Council.
Eastling Holiday Centre (modifications to holiday accommodation and new stables) - approved with conditions. Summarised, these limit use as a children's holiday centre to school holiday periods with other visitors only allowed to stay in the self-catering accommodation for up to four weeks at a time. Use as a camping or caravan site, as a general riding school or for horse shows or gymkhanas is expressly forbidden and no more than eight horses or ponies may be kept on the site. Before work can start on the stables, Swale Council planners' agreement on the materials to be used is needed.

10. Correspondence

(i) Mid-Kent Downs Steering Group Meeting on 29th January at Wormshill Village Hall. Members were unable to attend and a letter of apology will be sent.

(ii) Kent Downs AONB Landscape Grant Enhancement Scheme. Cllr Cheeseman will study the documents received and report to Members if relevant.

11. Any Other Business

Hedge-cutting: Cllr West proposed and Members agreed that the need for early cutting of the hedge facing properties in The Street be raised with the Harris Estate. It was agreed the Clerk should write to Mr Rob Farmer and also invite the awaited estimate for the footpath gates.

Footpaths: Cllr Cheeseman had noticed some footpaths had still not been restored after ploughing and the public were making their own tracks. Members agreed the Clerk should draw Mr Farmer's attention to paths ZR345 and ZR346 near Tong Cottages in Tong Lane and ZR375 and ZR376 to the east of Otterden Road.

Magistrates Court: Cllr West drew attention to the possibility of the Kent Magistrates Sittingbourne Bench being divided between Canterbury and Medway. He tabled a draft letter to the Courts Committee and the Lord Chancellors office expressing concern and the disadvantages to local people that would ensue from any closure of Sittingbourne Magistrate's Court. Members agreed that the Council should write.

Kent Rural Community Council: The meeting at Eastling on Friday 31 January 2003 was noted. Members regretted none would be able to attend.

12. Next Agenda

Members noted the following items for inclusion:

• Village entry signs;
• Footpath gates;
• Tree Warden/requested £75 grant to Kent Tree Warden scheme (item deferred from this Meeting).

13. Date of Next Meetings

Special Meeting: Monday 10 March 2003 commencing at 7.30pm. In accordance with Minute 6 (i), this would seek to remind villagers of the key elements of the proposed village green project and establish local support for forming a Working Group. Members agreed details would be publicised through editorial and a leaflet in the 'Good News' parish magazine and also via the local press and posters on the parish notice boards. It should be made clear that without support the project will fail.

Ordinary Meeting: scheduled for Monday 10 March 2003, immediately following the Special Meeting (approx 8.15pm).

The Chairman thanked all those present for attending and closed the meeting at 9.55pm.

Minutes of the Special Meeting of Eastling Parish Council held in Eastling Village Hall on Monday, 10 March 2003 at 7.30pm

1. To note attendance and apologies

Present: Cllrs John Payne (Chairman), Harold Wyld, Jimmy West, Peter Cheeseman (Treasurer).
In attendance: County Cllr Mrs Jean Newman and Mike Palmer (Tree Warden).
Also present: 27 members of the public.
Apologies: Cllr Dot Bromley.

2. Chairman's introduction and public forum

The Chairman explained that the main purpose of the meeting was to establish if there was enough support to form a Steering Committee for the Village Green project. This was essential if the scheme was to proceed. The Parish Council had yet to make a final decision. If a Steering Committee could be formed, the Council would be in a position to move forward.

The Chairman then asked for volunteers among those present and in favour of the project to put their names forward. There was no immediate response.

A discussion about the result of the village poll raised the issue of the percentage of villagers for and against. The Chairman reiterated that the majority of villagers were in favour but a resident who lives near the proposed site said that did not include them.

A question was raised on the usefulness of continuing the debate if there were no volunteers willing to form the Steering Committee. The Chairman thought this might be premature. He suggested four or five people would be required but eventually only three put their names forward. They were: Julia Bailey, Lilian Bensted and Mike Thomas.

In an ensuing discussion, it was suggested:

• the three volunteers could be a workable number,
• although the meeting was for proactive people to come forward there did not appear to be enough of them present,
• it was not obvious that those in favour of the village green were keen to volunteer.

Cllr Jimmy West said he had hoped for an enthusiastic body of people to show their support and thought it would be difficult to go forward. It was suggested that the Council should have another referendum explaining the issues more clearly. However the Chairman thought this would be a waste of time.

A resident in favour of the village green thought it would enhance property values. The Chairman had also received an e-mail from a supporter, unable to attend this evening, expressing the same view. However another said this idea had been refuted by estate agents he had contacted.

When someone expressed the view that they would rather live opposite a village green than a field, a heated discussed ensued with those opposed to the idea. The Chairman reminded the meeting that the views of the opponents to the scheme had been noted and minuted at earlier meetings.

The chairman of the Village Hall Trustees spoke of her disappointment that:

• the central heating had not been turned on in time for the meeting this evening;
• the amplification system was not in use; and
• although people had worked hard for a village hall they could not get any volunteers on to the committee. Residents do not seem to care about it, use it or help run it.

She took the view that villagers did not deserve to have a village hall and certainly did not deserve to have a village green.

3. Next Steps

Cllr Wyld suggested that the lack of volunteers made it difficult to progress the matter at this time and the meeting should be closed. A resident asked that a firm decision be made this evening as they had made a big effort to attend the meeting. The Chairman suggested everyone stayed for the Ordinary Meeting and the Village Green item could be moved forward. Members agreed. The Special Meeting was closed at 8pm.
 

Minutes of the Ordinary Meeting of Eastling Parish Council held in Eastling Village Hall on Monday, 10 March 2003 at 8.05 pm.

1. To note attendance and receive apologies for absence

Present: Cllrs John Payne (Chairman), Peter Cheeseman (Treasurer), Jimmy West, Harold Wyld.
In attendance: County Cllr Mrs Jean Newman, Borough Cllr Colin Prescott, Mr Mike Palmer (Tree Warden) and Mrs Carol Butterfield (Parish Clerk).
Apologies: Cllr Dot Bromley.
Also Present: Approx. 23 members of the public.

2. Open Forum

A resident asked if it would be possible to have a 30 mph speed limit to reduce the speed of some traffic in The Street. The Chairman thought that, to date, Eastling had not met the necessary criteria. Other suggestions put forward were: using a speed camera, the installation of 'sleeping policemen' or 'Drive Carefully' signs. If none of these were possible perhaps more footpaths could be installed. The Chairman drew attention to a current Discussion Document covering traffic in rural areas. He would contact the Highways Unit at Swale Borough Council for advice.

3. Minutes of the Meeting on Monday, 20 January 2003 and Matters Arising

The Minutes were confirmed as correct and were signed by the Chairman. There were no matters arising.

4. Chairman's Report

The Chairman had nothing to report.

5. Future Projects

a) Village Green

The Chairman proposed that there was not enough support to continue with the project. Cllrs Peter Cheeseman and Jimmy West agreed and seconded the motion.

The Chairman suggested to the villagers that the village green was still a possibility but there was no point in taking it any further at present. (The public then left the Meeting.)

b) Village Sign

Cllr Wyld reported that there had been no further progress since the last Meeting. He felt members might favour a revised metalwork design but suppliers needed to be identified. Jan West at Swale Council needed to be contacted regarding the Rural Community Grant process for 2003. The Chairman confirmed that £1,000 is earmarked for the project. Cllr West said he would like to see it progress. It was hoped a report would be available at the next Meeting.

A 30 mph village speed limit was also discussed. Members noted that:

• for the Highways Unit to erect signs, a traffic order would be required;
• it was possible the police, as consultees, might not support this by claiming limited resources made it virtually impossible to enforce;
• previously, various criteria had to be met including properties on either side of the road, street lighting and proven need through damage or casualties; and
• without enforcement, bad drivers would not obey signs anyway.

Cllr Cheeseman proposed a fresh approach be made to the Highways Unit to establish the latest position; seconded by Cllr Wyld and carried.

c) Footpath Gates

Members agreed to consider this item later in the Meeting and bring Agenda Item 10c to save Mr Palmer waiting to the end of the Meeting to give his presentation.

6. Tree Warden Scheme and request for a Grant

Mike Palmer, Eastling's Tree Warden, tabled copies of the "Charter for Tree Wardens" for Members. He gave a brief outline of his work for Kent British Trust for Conservation Volunteers which includes advising villagers on problems such as pruning or preservation orders, helping maintain newly planted public trees and seeking expert advice where old trees look unsafe. He had attended six BTCV training courses over the past six years.

He explained that he is moving to Faversham but would be happy to return to Eastling to carry on the work but some additional local help would be useful. Cllr Wyld suggested that the Council advertise for a Deputy to help with the duties.

Responding to a request from BTCV for financial support, Cllr West proposed making a grant of £75 and this was unanimously agreed. Cllr Wyld proposed and Members agreed a vote of thanks to Mr Palmer for his voluntary work and good services to the Parish.

7. Future Projects (cont'd)

c) Footpath Gates

A written estimate for materials for 'kissing gates' on footpath ZR373 (on the Hope Shaw slope), totalling £136, had been received from Rob Farmer, Administrator of the Harris Estate. Members agreed unanimously to write and accept this offer.

8. Finance

Treasurer's Report: Cllr Cheeseman reported that the last Bank Statement showed a balance of £2,506 on deposit and £56 in the current account with no unpresented cheques. This is much the same as figures given at the January Meeting. Cllr Wyld suggested that the Parish Clerk submit her expenses for the past year. The Treasurer asked that this be done before the end of March.

9. Highways

(a) Highways' defects, drainage and lighting problems: Members updated the list for submission to the Highways Unit. No new problems were reported and two items could be removed: the pothole in Newnham Lane and debris in North Eastling Lane. Cllr West suggested a 'narrow lane' sign could be erected at Newnham Lane as large vehicles caused damage to trees and hedges. Cllr Wyld thought there was a width restriction sign there already and the Chairman asked this be checked. (NB: Subsequent to the Meeting, it was confirmed there is a warning sign close to Briar Cottage, Newnham Lane.)

(b) Eastling-Faversham Road: The Highways Department had confirmed that this road would be included in next year's list of resurfacing work. However, the section involved was between the M2 overbridge and Stalisfield Road junction at Painters Forstal and would not include Eastling. The Chairman proposed and Members agreed this was only a partial solution and the matter should be pursued with the Highways Manager.

(c) Public Footpaths/Hedge-cutting: The Chairman reported a letter from a local resident who complained about debris from hedge-cutting causing a puncture to her car tyre. Members knew of other instances. Cllr Wyld also expressed concern at mud brought onto roads from field work by the Harris Estate and, recently, spread all through the village. The Chairman proposed and Members agreed that both problems be referred to the Highways Unit and Harris Estate seeking their help in avoiding these nuisances. Cllr Newman also offered to bring this item up with Swale Borough Council.

Members were greatly concerned that a number of local footpaths had still not been reinstated, despite writing to the landowners in January. The Chairman proposed and Members agreed that a further letter be sent to the Harris Estate. If this did not produce a prompt response, it was agreed the problems be referred to Mike Ellis, the Public Rights of Way Officer for East Kent at KCC.

10. Planning

(a) Circulated Applications – There were no new applications

(b) Planning Decisions – It was noted that permission had been granted to:

• Pinks Farm – single-storey extension, replacement double garage and car porch.
• Plantation House, The Street – two storey barn on site of former Barn. This dates from an application in August 2001.

11. Correspondence

(a) KAPC – Council Consultations re: Members' Allowances (comments required by 25 February 2003). Members had noted the circulated details. No response had been submitted.

(b) Kent County Constabulary – Swale Try-Angle Youth Awards – contents of letter were noted.

(c) Oxfordshire Playing Fields Association – Newsletter and Questionnaire were noted.

(d) SE England Regional Assembly Draft Transport Strategy – This large document had been circulated and noted by Members.

(e) DEFRA Licensing Bill – The Chairman advised that the County and Borough Councils were responding to concerns about this proposed legislation. Members agreed they need take no additional action.

(f) Swale Borough Council – Flooding and Drainage Investigation: Cllr Prescott drew attention to a survey to identify flooding problems and responsibilities for drainage gullies. The Environment Agency and Southern Water were taking part. The Chairman suggested an item in the parish magazine would be helpful. Cllr Prescott asked to be sent the Highways List when it is distributed.

(g) Swale Borough Council – Community Support Officers: Cllr Newman said that most parish councils had declined as they would have to pay half the cost. After discussion, it was decided to take no action.

(h) Kent Downs AONB – Members noted that copies of 'The Orchid' had been circulated with the parish magazine by kind agreement of Hilary Harlow.

(i) Freedom of Information Act – The contents were noted.

12. Any Other Business

(a) Village Hall Trust – Mr Peter Parry was willing to continue as the Parish Council Representative. Members unanimously accepted his kind offer and requested the Trust Secretary be advised accordingly.

(b) Kent Magistrates Court – Replies to letters of concern (drafted by Cllr West) had been received and noted. Cllr Prescott confirmed that most parish councils were also concerned about the possibility of Sittingbourne Magistrates Court closing.

(c) Age Concern – A letter asking for their dementia outreach service to be publicised in parish magazines will be passed to Hilary Harlow.

(d) Spring Clean – Cllr Wyld confirmed that Swale Borough Council will be providing a refuse trailer on Saturday, 26 April to pick up any household rubbish throughout the village. Names of able-bodied persons, needed to help gather up the items, would be required. Cllr Cheeseman offered to help in his area. The Chairman suggested including an item in the parish magazine asking for helpers.

(e) Faversham Area Committee Meeting – Cllr Prescott drew Members' attention to this Meeting on Tuesday, 11 March, when local Highways' spending will be discussed. Members regretted no-one could attend.

13. Next Agenda

a) Annual Parish Meeting – to be held on Monday, 28 April 2003 at approximately 8.30pm, following the Village Hall Trust's Annual General Meeting. The Clerk was asked to send letters of invitation to the Revd Penny Fenton; the Headteacher at Eastling Primary School; Neighbourhood Watch and Mr Farmer at the Harris Estate. County Cllr Jean Newman confirmed she will be able to attend but Borough Cllr Colin Prescott and Cllr Cheeseman gave their apologies.

b) Annual General Meeting – Monday, 12 May 2003 at 8pm followed by the Ordinary Meeting. Appointments and dates of Meetings for 2004 will be need to be determined.

14. Dates of Next Meetings

As above.

The Chairman thanked everyone for their attendance and closed the Meeting at 9.30pm.

Minutes of the Annual Parish Meeting held in Eastling Village Hall on Monday, 28 April 2003 at 8.30pm.

Present: Cllr John Payne (Chairman), Cllr Dot Bromley, Cllr Jimmy West and Parish Clerk
Mrs Carol Butterfield.

Also Present: County Cllr Mrs Jean Newman, Revd Penny Fenton (Parochial Church Council), Mr Rob Farmer (Harris Estate Administrator), Mr Roy Piles (Eastling Cherries Short Mat Bowls Club), and Mr Steve Edmed (Neighbourhood Watch Main Co-ordinator for Eastling). Members of the public who had attended the Annual General Meeting of the Eastling Village Hall Trust, held prior to the Council Meeting, were also present.

The Chairman introduced the Members of the Council to the audience.

1. Apologies: Borough Cllr Colin Prescott, Cllr Harold Wyld, Cllr Peter Cheeseman and Mr Mike Palmer (Tree Warden).

2. Minutes of the Annual Parish Meeting held on 22nd April 2002

The Minutes were agreed to be a correct record and signed by the Chairman.

3. Chairman's Report

The Chairman confirmed that the Village Green project had ceased to be a viable proposition following the outcome of the Special Meeting held in March. The New Village Signs project would also not be pursued any further. However the Bus Shelter had been given planning permission and will be going ahead. The next stage will be discussed at the Council Meeting in May. The Chairman thanked Peter Parry very much for all his hard work in ensuring the success of this project. New Kissing Gates are to be erected by the Harris Estate (at this point a member of the public said they objected to the new fencing). The Chairman was pleased to say that another major success was the elimination of the flooding problem on the Eastling-Faversham road.

4. Treasurer's Report

In the absence of Cllr Cheeseman, the Chairman reported that the Council's finances were healthy. Allowances in the budget for financing the village green and new village signs would not now be used, so there should be a surplus this year offering potential for a reduction in the precept next year or use on another project. The cost of the Bus Shelter had been included in the budget.

5. Public Comments and Questions on items 3 and 4

A question was asked about a damaged fence on Kettle Hill Road and when it was likely to be re-built. Responsibility for repair was discussed and the Chairman agreed to put the item on the next Highways list to Swale Borough Council.

A resident asked why the new village sign project was not going ahead and voiced disappointment. The Chairman explained that the Councillor involved in the project had withdrawn his support. It was to have been a celebration of the Queen's Jubilee last year but it had been a time-consuming task. The Chairman asked if the villagers wanted it to proceed but there were no other comments.

6. Reports by Representatives of Local Organisations

Elected Local Representatives: Unfortunately Borough Councillor Colin Prescott was unable to attend but County Councillor Mrs Jean Newman was present and was welcomed by the Chairman.

Cllr Newman gave a brief description of aspects of her role as a County Councillor. These included participation in the complex task of matching babies with prospective adopters. Cllr Newman also sat on the Fostering Panel and had been impressed by the skills of foster parents in preparing children, some of whom could be "difficult", for eventual adoption. She also served on the Kent Fire Brigade Personnel Committee where it had been a difficult year with threats of strikes after the offer of a 16% pay rise was rejected. The Kent Brigade had already implemented some of the changes that had been suggested by the Government and were waiting to see if the current unhappy situation could be settled amicably. They were also trying to persuade the Government to modify current building regulations to make sprinkler systems an integral part of new properties.

Cllr Newman found her role interesting and enjoyable. It involved working with, among many others, schools, parishes and the social services. The Chairman thanked her for the Report.

Eastling Neighbourhood Watch: Steven Edmed the Neighbourhood Watch Main Co-ordinator announced that he would be resigning from his position but would carry on until someone else could be found to carry on the work. He is willing to continue to be a co-ordinator for Meesons Close. The Chairman thanked Mr Edmed for all the work he had done and asked anyone who was interested in taking on the role to let him know.

Cllr West asked Mr Edmed what was involved. Mr Edmed explained that suspicious activity was reported to the police. A watchful eye was kept on the school for signs of vandalism. Up-to-date information from the police is e-mailed to the Eastling representative who (after photo-copying by Mary Eagleton) distributes it with the help of nine other voluntary link persons door-to-door around the village. Cllr West commented that it was a very valuable job which needs to be done. The Chairman suggested it might be worthwhile to obtain the e-mail addresses of those residents who have access to the Internet to pass the information on to them directly thus saving some of the time taken up with door-to-door deliveries. This was generally agreed to be a good idea.

Eastling Primary School: There was no report from the Headteacher as he was not present this evening.

Eastling Parochial Church Council: The Revd Penny Fenton reported that the PCC had held five meetings and an Annual General Meeting during the past year. A variety of services had been held including the re-introduction of the Midnight Communion last Christmas. Mrs Aubrey Smith was the new Church Warden as Mrs Cheeseman had left at the end of March to begin a three year ordination study. The Church had been working to the requirements of the Disability Act and two ramps had been installed one permanent and one portable. They were continuing to acquire large print books.

The Sunday School "S Club" had begun last Autumn and was entering a new phase by going to Eastling Primary School. A 'pop-in' coffee morning had been introduced. A small Working Party had been formed to consider prioritising the needs for Church building. Toilets are still a requirement and the gas heaters are getting old and will soon need replacing. A report will be made of their final recommendations. Bishop Graham of Maidstone is to attend the November Service. No questions were asked and the Chairman thanked the Revd Fenton for her Report.

Eastling Village Hall Trust: There was no report as the Trust had held their own meeting earlier this evening.

Eastling Cherries Short Mat Bowls Club: Mr Roy Piles reported that the Club is still going strong with additional Wednesday afternoon meetings introduced in the winter. Unfortunately the bowls team would drop to the Swale League third division next season. The Club had run an introductory session at the school which had been enjoyed by the children but had not attracted any new young members. Mr Piles asked that anyone interested to please come and join. He was thanked by the Chairman for his Report.

Harris Estate/Belmont Trust: The Chairman welcomed Rob Farmer, the Administrator of the Belmont Trust. Mr Farmer reported that the newly renovated gardens at Belmont had been significant in ensuring a successful season last year. He was trying to attract greater local interest by advertising in the parish magazine. Over the winter the Estate had planted a further 3,000 metres of hedges; these now totalled 11,000 metres. The farm manager had carried out a lot of work improving the countryside and dealing with the footpaths. The new Kissing Gates were being built and should be completed very soon, weather permitting. Dog walkers were still a problem letting their dogs roam over set-aside and crops and Mr Farmer pleaded that owners keep their pets to the footpaths.

A small forest of 2,500 Oak trees had been planted near North Court Farm as part of a regeneration scheme. Acorns had been taken from 70 of the best Oaks in the country. The trees should eventually interbreed to produce bigger, stronger English Oak trees and a natural windbreak. A total of 18,000 trees had also been planted in Belmont Park as part of a ten-year scheme. Other local improvements included renovation of Tonge Cottage, Pig Green, which was nearly ready for occupation by a young family and neighbouring Crowe Cottage, due to be renovated and let out.

7. Public Comments and Questions on Item 6

Mr Farmer was asked if the acorns for the Oak trees came from the Belmont Estate. He replied that they came from other English private estates. He was also asked if there was a system for controlling vermin. Mr Farmer replied that they employed a professional pest control company to deal with foxes, squirrels, rabbits and wood pigeons. There was a large colony of foxes near the Estate and 180 had been shot last year. He acknowledged that there was a problem with rats in the wood near Kettle Hill. The gamekeeper was aware and did his best but the rats tended to gather near new corn.

Responding to a question on the operation of birdscarer gas guns, Mr Farmer explained they were controlled by the farmer and were necessary to keep wood pigeons off newly planted crops. They were timed to operate from dawn till dusk until the crops were established. Mr Parry complained that he was currently woken at 7.00am at weekends - and previously at 5.00am - making it impossible to sleep. Cllr West agreed and had complained to Swale Borough Council who had checked on the noise and did not consider that it was "too bad".

Cllr West also asked, on behalf of a parishioner, about crop spraying and potential health risks. The fields around the village had been sprayed on Good Friday and he asked if the village could have been forewarned. Mr Farmer replied that the farmer had to take advantage of suitable and strictly limited weather and wind conditions. These left no time to warn people by, for example, door-to-door delivery of warning notices. The chemicals used were those approved by the Government.

8. Any Other Matters of Local Interest or Concern

The Chairman reported that the Eastling Spring Clean Day had been hard work but good fun. Six tons of rubbish had been collected and it was considered a very successful venture.

The Chairman closed the meeting at 9.15pm, thanked those who had attended and invited them to stay for refreshments.

Minutes of the ANNUAL GENERAL MEETING of Eastling Parish Council held in Eastling Village Hall, Kettle Hill Road, Eastling on Monday, 12 May 2003, at 8pm.

1. To note attendance and apologies for absence

Present: Cllrs John Payne, Dot Bromley, Peter Cheeseman, Jimmy West and Harold Wyld.

Also Present: Two members of the public.

Apologies: Borough Cllr Colin Prescott

2. Minutes of the Annual General Meeting held on Monday 13th May 2002

The Minutes were confirmed as a correct record, adopted and signed by the Chairman.

3. Appointments
a) Chairman of the Parish Council: Cllr West proposed that Cllr Payne continues to act as Chairman for the coming year. The motion was seconded by Cllr Cheeseman and carried. Cllr Payne accepted the nomination.

b) Parish Clerk: Mrs Carol Butterfield agreed to continue as Parish Clerk for the coming year.

c) Treasurer: The Chairman proposed that Cllr Cheeseman continues as Treasurer and the motion was seconded by Cllr West and carried. Cllr Cheeseman accepted the nomination.

d) Eastling Village Hall Trust Representative: The Chairman confirmed that Mr Peter Parry will continue in this role for the coming year.

e) Tree Warden: It was confirmed that Mr Mike Palmer will continue as Tree Warden.

f) Minor Authorities School Governor: The Chairman announced that his wife, Mrs Patricia Payne, wishes to resign as the Council's representative at Eastling County Primary School. This is a joint appointment with Ospringe (Painters Forstal) and Stalisfield Parish Councils. Members agreed that: the Parish Clerk will inform them that a vacancy has arisen and a notice be put in the Parish Magazine asking for a volunteer to represent the Parish Council.

4. Banking and Insurance Arrangements

Members confirmed that these will continue as follows:

a) Bankers: Lloyds TSB in Faversham

b) Signatories: Cllr Peter Cheeseman
Cllr John Payne
Mrs Carol Butterfield

c) Insurers and Cover: Cornhill Insurance

5. Dates of Future Meetings

Members agreed the following dates for Meetings in 2004:
Mondays 12 January; 8 March; 19 April (Annual Parish Meeting); 10 May (Annual General Meeting* and ordinary meeting); 12 July; 13 September and 8 November.
* subject to timing of parish council elections in 2004.

6. Any Other Business

There was no further business to discuss and the meeting was closed at 8.20pm.

Minutes of the Meeting of Eastling Parish Council held in Eastling Village Hall on Monday, 12 May 2003 at 8.30pm.

1. Present: Cllrs John Payne (Chairman); Peter Cheeseman (Treasurer); Jimmy West; Dot Bromley and Parish Clerk Carol Butterfield.

Apologies: Borough Councillor Colin Prescott

Also Present: Two members of the public

2. Public Forum

The Council was asked by a resident to pass on thanks to the Belmont Estate for the installation of the Kissing Gates which he thought looked very nice and were a great improvement. Members of the Council agreed unanimously with these comments.

3. Minutes of the Special Meeting and the Ordinary Meeting held on Monday 10 March 2003.

Both sets of Minutes were approved and signed as a correct record.

4. Matters Arising

There were no matters arising.

5. Chairman's Report

The Chairman had nothing further to report since the Annual Parish Meeting held two weeks ago.

6. Future Projects

(i) Bus Shelter: Cllr Cheeseman is waiting for the grant application form to arrive from Swale Borough Council. Cllr Wyld mentioned that it should be submitted by June. Cllr West was told that all planning and costing estimates have been made.

(ii) Kissing Gates: As mentioned earlier the new gates have been erected and it was agreed that a letter of thanks for the very satisfactory work be sent to Rob Farmer, the Administrator at the Belmont Estate.

7. Finance

(i) Treasurer's Report: Cllr Cheeseman reported that the position was little changed from his last report. The first instalment of the Precept (approx £1300) had been paid. The next part of the Precept is due in September. There is between £3-4,000 in the current account which included the expected expenditure on the Bus Shelter. Meanwhile it is being invested in the Business Account. The Annual Return had to be approved and signed and this was done by the Chairman and Parish Clerk.

(ii) Approval of Payments: Cllr Cheeseman asked for approval for the Annual Subscription of £109 to the Kent Association of Parish Councils and £198 for the Annual Public Liability Insurance which runs out on 1 June. Cllr West asked what cover was provided for this sum of money and was told it was for mandatory items. Some discussion followed on whether this insurance was necessary. Cllr Wyld confirmed that all Parish Councils have insurance which is legal cover for any form of malpractice but it was not for accidents which are covered by public liability. Cllr Cheeseman informed members that the insurance increased by one third every year and very few companies provided cover for parish councils. It was decided that the Treasurer should contact the KAPC for advice on the necessity for this insurance or for cheaper alternative sources.

8. Highways

The Highways List had not been circulated since March but remained unchanged. Cllr Wyld said some minor potholes were appearing near the drain at the bend on the Eastling-Faversham Road at its junction with North Eastling Lane. There was a sunken manhole cover on the Otterden Road, outside Cheriton, which members agreed to check before adding to the List. Cllr West asked that the Highways List be sent out with the Agenda before each Parish Council Meeting and this was agreed. The Parish Clerk was asked to update the Highways List and send a copy to Glenn Smith at Swale BC.

9. Planning

(i) Circulated Applications: Divan Court Farm – conversion of barn to form dwelling and erection of garage. Members confirmed that, in view of various issues raised by this application, it was their wish a letter should be sent to Swale Borough Council requesting a site meeting before any decision. Cllr Wyld asked if the Church, as neighbours, had been consulted. Cllr West agreed to make enquiries.

(ii) Planning Decisions: No decisions had been received.

10. Correspondence

The Chairman drew Members' attention to the following items:

(i) Neighbourhood Watch: Steve Edmed had written to the Parish Council to say he would be unable to carry on as the Eastling co-ordinator. Members requested that the position be advertised in 'Good News'. They briefly discussed current arrangements for local circulation of information received from the police. Cllr Wyld reminded councillors that Brian Wimlett in Ospringe offered a free "e-mail and fax alerts service" which passes on all messages he receives from police and Watch scheme co-ordinators. Details are on the Eastling website. It was agreed that it would be helpful if all village residents with computers accessed the service themselves, to reduce paperwork for Neighbourhood Watch workers.

(ii) Letter of Complaint re: Village Green Special Meeting: The Council had been accused of acting in 'ultra vires' at this meeting. After discussing the points raised, Members took the view that nothing illegal had been done. Although, initially, a majority of villagers had voted in favour of pursuing the project, Members had not been persuaded at the Special Meeting that there were enough enthusiastic supporters to organise an effective committee. Cllr Cheeseman pointed out that if, in the future, there is a resurgence of practical support, the decision could be reconsidered. He was asked by the Chairman to draft a letter in reply on behalf of the Council.

(iii) Mobile Library: Mr and Mrs Harlow had contacted the Council voicing their concerns about proposed changes to the KCC mobile library service. Cllr West suggested it would be a retrograde step if the service was reduced. Members agreed to write to the Head of Libraries seeking more information.

(iv) S E Regional Assembly: A questionnaire had been received on the Management of Waste. Cllr West will complete and return.

(v) Swale Borough Council: A Playing Pitch Strategy Questionnaire had been received and will be returned as non-applicable to Eastling.

(vi) Society of Local Council Clerks: A questionnaire to be completed and returned by the Parish Clerk.

(vii) DEFRA – Quality Town & Parish Council Initiative: The question of whether Eastling should apply for accreditation was discussed. Because 80% of the Council have to be elected members it was decided to wait until after next year's elections before making a decision.

(viii) Maidstone Borough Council – Meeting on Traffic Issues within the AONB: No member of the Council was able to attend this meeting on 6 May. Cllr Wyld said that Maidstone BC were keen to enforce speed limits and cut down on heavy traffic. Members agreed to consider the outcome following circulation of Minutes of the Meeting. Cllr Cheeseman has a consultation draft plan which he will circulate to members for their opinions.

(ix) Debris on Eastling Roads: No replies had been received in answer to letters sent to the Highways Department and Mr Binder regarding the problem caused by hedge-cutting.

(x) Kent Association of Parish Councils – Various leaflets regarding Local Council Elections to be held in 2004: Members asked for this information to be re-circulated at the beginning of next year, prior to the 2004 elections.

11. Any Other Business

The Village Design Statement initiative by the Countryside Agency was discussed. It was noted that it would need considerable community effort, time and commitment. Cllr Cheeseman said that the Lynsted Statement had required five or six talented people to be involved. Cllr Wyld thought it would be a logical development of the Eastling Village Appraisal of 2000 and was, potentially, a significant document when determining planning issues. Cllr Bromley suggested putting an article in 'Good News' and the Chairman will ask Dr Bailey if he would be interested.

12. Next Agenda

No items were suggested.

13. Date of Next Meeting

Monday 14 July 2003. Cllr Cheeseman advised he would be unable to attend.

The meeting was closed by the Chairman at 9.15pm.

Minutes of the Meeting of Eastling Parish Council held in Eastling Village Hall on Monday, 14 July 2003 at 8pm

1. To note attendance and receive apologies for absence:

Present: Cllr Harold Wyld, Cllr Jimmy West, Cllr Dot Bromley, Cllr John Payne (who was delayed and arrived at 8.20 pm) and Borough Cllr Colin Prescott.

Apologies: Cllr Peter Cheeseman

Members agreed that Cllr Wyld should Chair the meeting until Cllr Payne arrived.

2. Open Forum

No members of the public were present.

3. Minutes of the Meeting held on Monday, 12 May 2003

With Members' agreement, the Minutes were signed by Cllr Wyld as being a correct record.

4. Matters Arising

(a) Village Green: Dr Julia Bailey had not corresponded further following the Council's response to her letter and Members trusted the matter was now settled. Dr Bailey had, however, proposed that a new site be found for the village green, possibly on the field between Churchfields and the Otterden Road. Members agreed that the Belmont Estate would have to be consulted about this.

5. Chairman's Report

Cllr Payne joined the meeting, assumed the chair and thanked Cllr Wyld for chairing the meeting until his arrival.

(a) Fly-tipping: Cllr Payne reported that he had received complaints about rubble that had been left on the verge in Kettle Hill Road and was beginning to encroach on the pavement. One villager had witnessed the rubble being deposited by building contractors working for a named resident of The Street. Members agreed that the best course of action would be to write to the Highways Unit at Swale Council with copies of the letter also being sent to the Belmont Estate and the resident understood to be responsible.

6. Future Projects

(a) Bus Shelter: Members were reminded that planning permission had been granted; one quote obtained from a builder; and a grant application submitted to Swale Council. They noted that three quotes may be required and the one already obtained was a year old and may need to be updated. Mrs Sue Parry had kindly agreed to liaise with Swale Council on the application and it was agreed that, she, Mr Peter Parry and Mrs Jan West should be consulted as appropriate.

(b) Village Design Statement: The Chairman reported that Dr Julia Bailey is willing to co-ordinate a village plan/design statement and will be meeting with Cllr Peter Cheeseman. Members agreed to consider the matter further at their Meeting in September.

7. Finance

Treasurer's Report: On behalf of the Treasurer (who was on holiday), the Chairman informed the Council that Cllr Cheeseman had obtained an alternative quote of £275 for the annual premium for public liability insurance. As this exceeded the original quote of £198 from the existing insurers it was unanimously agreed to renew with Alliance (Cornhill) again.

8. Highways

(a) Highways Defects: Cllr Wyld reported three new problems:
x a pothole had appeared on the western side of the Eastling-Painters Forstal Road, about 50yards to the north of the bend by the farm water tank;
x the surface on the bend on Eastling Road facing the North Eastling Lane junction was deteriorating around previous patching; and
x a 40 mph "repeater" sign in Newnham Lane (opposite the new Rectory) had been painted out by vandals.

Members agreed these items should be added to the Highways Defects List and sent to the Highways Unit at Swale House.

In view of the deterioration of the Eastling Road in the immediate vicinity of the village, Members agreed the Clerk should write to the Highways Unit renewing their concerns and requesting action on re-surfacing and re-painting of white lining.

(b) Road Closures: A list of road closure orders to enable roads maintenance had been received from Swale Highways Unit. Three could affect Eastling residents:
x the Eastling Road between Porters Lane and Stalisfield Road;
x the whole of Brogdale Road from the junction with the A2 to Porters Lane; and
x Stalisfield Road (from Kettle Hill Road junction to Rigshill Road junction).

The latter diversion could mean more traffic passing through Eastling. Cllr Wyld agreed to inform the editor of 'Good News' about these closures.

9. Planning

(a) Circulated Applications: Members confirmed they wished to raise no objections to the previously circulated application relating to a first floor extension at 1 The Street, Eastling (SW/03/0762, case 19831).

(b) Planning Decisions: Members confirmed their decision to raise no objections in principle to the application from 3 Mill Cottages, Otterden Road for the construction of a single rear and side extension and garage (SW/03/0590, case 19764), subject to concerns at proposed use of timber cladding and a recommendation that the exterior be rendered and painted white in keeping with the rest of Mill Cottages. The Chairman asked that it be recorded had declared an interest (as a neighbour) and had abstained from commenting and voting. However, Swale Council had now advised that permission had been refused.

(c) Divan Court: Members noted that the application for a barn conversion and garage had been withdrawn.

10. Correspondence

The Chairman gave details of the following items:
(a) The 'Lighter Touch' audit regime (price £11.99). It was decided to wait until the Treasurer returns to ask his opinion on whether to purchase this publication.

(b) Vehicles parked on grass verges. Parish councils have been granted the power to record incidents and place Warning Notices (signed by the issuer) on offending vehicles. The maximum penalty was £500. Members considered their direct involvement and concerns were expressed at the potential for aggressive responses by any aggrieved recipients. It was agreed that the Chairman should retain the stock of notices provided by Swale Council. If parking on local verges became a problem, the matter could be reconsidered.

(c) Victim Support Swale had asked for a donation from the Council. Members were generally sympathetic but agreed to seek the Treasurer's views before making any decision.

(d) Quality Parish Council Scheme. Cllr West considered this a good idea but conceded it would mean a great deal of work. Cllr Wyld thought the Council could not comply at the moment as some Members were co-opted. It would also mean more work and training for the Parish Clerk. Cllr Prescott advised that he knew of no local parish councils taking part. Members agreed with the Chairman's proposal to defer further consideration until after the 2004 parish elections.

(e) Parish Council Guide. This was available at a cost of £13.50. Although considered a useful reference book, especially for the Parish Clerk, it was feared the content would quickly become outdated due to the current stream of new legislation. Members decided not to purchase a copy.

(f) Belmont/Harris Estate. Members noted the transfer of responsibility for management of the Belmont Estate from Bidwells to Clarke & Simpson of Framlingham, nr Woodbridge, Suffolk. Ms Sally Watts and Mr Henry Birch would continue to be the contacts.

(g) KCC Mobile Library. Introduction of a larger vehicle from September means it is impractical to continue to call at Manor Leas, Eastling. The weekly visit to Glebe Cottages would continue - but on Tuesdays. Members agreed to publicise this in the 'Good News' parish magazine and help in seeking a solution if advised of concerns from residents who use the Manor Leas service.

11. Any Other Business

(a) Eastling School Governor. Cllr Payne had volunteered to be the new Minor Authorities' Representative for Eastling Primary School Management Board. No responses had been received from the other Parish Councils who had been informed of the casual vacancy and Members agreed that the Clerk should now notify the School Governors' Secretary, Mrs Julie Hadlow, and the two Parish Councils of Cllr Payne's nomination.

(b) Civic Garden Party. The Mayor and Mayoress of Swale had invited the Chairman to attend. Unfortunately he would be unavailable and no other Members were able to take his place. The Clerk would reply to Swale Council.

(c) Village Hall Entertainments Licence. Responding to consultation by Swale Council, Members agreed to raise no objections to renewal of this licence. The Clerk would notify Swale Council.

(d) Eastling Village Website. Cllr Wyld asked Members to consider the value of the present community website and future arrangements for hosting the webpages and securing a simpler web address. Cllr West suggested that the website was an excellent resource, should be supported by the Parish Council and that Cllr Wyld should be thanked for his work in developing the site. Members endorsed this and agreed that Cllr Payne should pursue the possibility of acquiring a simpler URL (web address) for the site. It was also agreed that the Parish Council should meet registration costs of approximately £22 for two years, although Cllr Payne was hopeful these might be "donated".

(e) Circulated materials. Cllr West drew attention to the delaying of circulation envelopes when Members were on holiday. Members agreed to inform the Clerk of holiday dates so the order of circulation could be modified as necessary.

(f) Hedge Cutting Debris. The Chairman reported he had reminded the Farm Manager of the problems of tyre damage from hedge-cutting debris, previously the subject of a letter to him from the Council. The Manager said he "does his best" to clear up the debris but had not offered any further remedy nor formally replied. Members were concerned not have had a more helpful response, especially in view of the problems and expense it causes for residents. The Clerk was asked to write again.

12. Next Agenda

The Chairman asked that the Agenda be produced in the same form as for the July meeting.

13. Date of Next Meeting

Members noted the previously agreed date of Monday, 8 September 2003 at 8.00pm
Cllr Wyld anticipated not being available and requested his apologies be recorded.

Minutes of the Meeting of Eastling Parish Council held in Eastling Village Hall on Monday, 8 September 2003 at 8pm.

1. To note attendance and receive apologies for absence:

Present: Cllr John Payne (Chair), Cllr Harold Wyld, Cllr Peter Cheeseman, and
Cllr Dot Bromley.

Apologies: Borough Cllr Colin Prescott, County Cllr Mrs Jean Newman and Cllr Jimmy West.

Also Present: Two members of the public including Dr Julia Bailey.

2. Open Forum

A resident spoke of a recent incident involving children at Bankside using eggs as missiles against vehicles in Newnham Lane. Cllr Wyld suggested the matter should be raised with Swale Housing and Members agreed that the Council should seek a meeting to voice the Council's disquiet that the situation had not improved since raising similar concerns two years ago.

3. Minutes of the Meeting held on Monday 14th July 2003

Members agreed that the Minutes were a correct record and should be signed by the Chairman.

4. Matters Arising

Cllr Cheeseman, referred to two items deferred, in his absence, at the 14 July Meeting. Under Item 10 (a), he advised against purchasing a copy of 'The Lighter Touch' audit regime at £10.99. Members agreed. Referring to Item 10 (c) Victim Support's request for a donation, he suggested they provide a good service and should be supported. Cllr Wyld proposed, Cllr Bromley seconded and Members agreed to the principle of making a donation. The actual sum to be decided at the November Meeting.

5. Chairman's Report

The Chairman reported on the following matters:

Village Green: A letter had been received from Dr Julia Bailey (who was in attendance) suggesting a possible alternative site for the Village Green on a field between her property and the Otterden Road. The land is part of the Harris Estate who would need to be consulted. Dr Bailey anticipated that she would be able to undertake maintenance. Cllr Wyld proposed the Council write and seek the views of the Estate on this and any alternative locations. It should be explained that the original concept had run into problems but Members were concerned about the need to provide an open space for village use. Members agreed.

Hedge-cutting: Mr Binder had told the Chairman that he does sweep up the debris after carrying out hedge-cutting but he is not responsible for the whole road. The Chairman thought he should be thanked for doing the work as best he can.

A Consultation Paper with questionnaire had been received from the Government re: indemnity for Members against actions brought by members of the public. Members considered the risk for Eastling Parish Council was minuscule and further expenditure in insurance premiums could not be justified. They agreed to take no further action.

The Standards Board for England had sent yet more paperwork. Cllr Wyld said that he had written, in a personal capacity, to Hugh Robertson MP complaining about the amount of cumbersome new legislation being applied to Parish Councils. Mr Robertson had replied showing his support. The Chairman suggested writing a letter of thanks to Mr Robertson and inviting him to next year's Annual Parish Meeting.

Members noted an invitation to a Neighbourhood Watch meeting at Painters Forstal on 12th September. The Chairman was unable to attend but would send a letter in support of the good work Mr Brian Wimlett does on the community's behalf. Members noted that, to date, nobody had volunteered for the vacant Eastling Neighbourhood Watch organiser position.

The new www.eastling.info address for the existing Eastling Village website is now operational. The Chairman said that the www.eastling.co.uk. domain had also been offered and envisaged this might be used for other information, possibly Neighbourhood Watch. Members agreed to Chairman and Cllr Wyld should pursue the matter. Information had been received about a new communities website provider called 'The Local Channel'. Cllr Wyld had misgivings about using this service for the principal Eastling website. However, as the scheme is free, he thought it might be worth seeing if a basic presence on the site could be used to link to the existing Eastling Village website. The Chairman proposed, Cllr Bromley seconded and Members agreed Cllr Wyld should investigate this option.

Mid-Kent Water had sent an invitation to a meeting promoting its services for disadvantaged people. The Chairman was unable to attend but Cllr Wyld will send a summary to 'Good News'.

Swale Borough Council had invited participation in a National Day to record any local anti-social behaviour on 10th September. Members agreed to advise the Chairman if they hear of anything. An information pack had been received about the 'County Eye' CCTV initiative from Swale Borough Council. Members did not anticipate a need at Eastling. The Chairman will retain the information should circumstances change.

6. Future Projects

Bus Shelter: Mrs JanWest at Swale Borough Council had confirmed that the Council's request for a grant will be discussed on Wednesday 17th September. Cllr Cheeseman reported that an updated quotation for £4,500 had been submitted. The Chairman said he is endeavouring to obtain a second quote. Cllr Wyld suggested also asking Fullers, the builders for the village hall, for an estimate.

Village Design Statement: The Chairman described how useful a village statement can be particularly with regard to planning applications. Everyone agreed that the Statement produced by Lynsted was a particularly good example of how it should be done. Dr Bailey was asked if she would chair a Committee to produce a Statement for Eastling. Cllr Wyld emphasised the need for wide community involvement.

7. Finance

Cllr Cheeseman reported that the Accounts and Annual Return for 2002/3 had been agreed by the Auditors. The Auditors' report is made available for public scrutiny. The cost of the audit was £50 plus VAT. Regarding the Council's financial position, at the end of August there was £144 in the Current Account and £3,120 in the Deposit Account. Further income in the form of the second precept instalment of £1,116 is due shortly and a bill for the Kissing Gates is awaited.

8. Highways

No communications had been received from the Highways Department regarding the List of Defects sent following the Council Meeting in July. The list will be sent again with a letter expressing Members' disappointment with the slow communication and re-emphasising concerns in regard to the deteriorating condition of the Eastling-Faversham Road between Painters Forstal and Eastling.

9. Planning

(a) Circulated Applications:

Divan Court Farm - Members endorsed the action taken, as a matter of urgency and after consultation with all Members, by the Chairman and Clerk between Meetings to advise Swale Council planners that the Parish Council wished to raise no objections to the conversion of a barn at Divan Court to provide residential accommodation and introduction of a single-vehicle garage. The concerns expressed by one Member in relation to the location of the garage were noted and had also been intimated by the Borough Council.

1, 2 and 3 Mill Cottages - Members agreed to raise no objections to proposals to weatherboard the front and side elevations of these properties and to replace the existing garages to the north of no:1 with a new garage, workshop and storage complex. They emphasised a need for sympathetic choice of any timber treatment, roofing materials and windows. The Chairman declared an interest and took no part in consideration of the application.

(b) Planning Decisions:

1, The Street, Eastling has been refused permission for a first floor extension.

St Mary's Church, Eastling has been given permission to remove epicormic growth and the lowest structural branch from yew tree in churchyard.

10. Correspondence

There was no further correspondence.

11. Any Other Business

Cllr Wyld drew Members attention to fly-tipping of several plastic sacks of rubbish at the side of the Eastling-Faversham road, about 500 yards north of the double bend. There was also some rubble at the base of the former water tower on the double bend. There were fears it could accumulate if not removed. The Chairman offered to discuss the matter with the Farm Manager to see if both could be removed by the Estate. Failing this, Mr Dave Hill in the Cleansing Services Unit at Swale Borough Council would be asked to assist.

12. Next Agenda

It was agreed that the Agenda will follow the recent pattern.

13. Date of Next Meeting

Monday 10th November

The Chairman thanked everyone for coming and closed the meeting at 9.25pm.