MINUTES OF THE MEETING OF EASTLING PARISH COUNCIL HELD IN THE VILLAGE HALL ON 27th JANUARY 1999.

1) APOLOGIES FOR ABSENCE
There were no apologies for absence.
Those present:- Councillors Coultrip, Bromley, Neaves, Payne and Wyld.

2) MINUTES OF THE LAST MEETING
The minutes of the last meeting held on the 7th December 1998, having previously been circulated to members of the council were taken as read, and approved by the meeting, and signed by the Chairman.

3) MATTERS ARISING
Mr. David Evans, Manager of Belnor Farms, telephoned the Clerk to inform the Council that foliage would be trimmed in North Eastling Lane and other areas where necessary, as soon as weather permitted.
Reply received from KCC Highways stated that potholes in Newnham Lane would have temporary repairs carried out under their Emergency Contract until more permanent works are carried out.

4) CORRESPONDENCE
Kent Village of the Year Competition - Entry forms and details for this competition to be submitted by 31st March, but it was proposed by Mr. Payne and seconded by Mr. Neaves that this he raised at the open meeting for future entries.
Kent County Constabulary advised that Police Constable Alan Reed has been appointed Beat Manager for the area of Swale which includes Eastling. Their long term aim is to gain support from volunteer members of the Special Constabulary acting as parish constables and would like support from the Parish Council in recruiting responsible people to join.
Letter from Ospringe Parish Council requesting advertising of new rural housing development, Cades Orchard, in Painters Forstal. Details to be placed on notice board in Eastling Village Hall.
Kent Rural Community Council - Letters received advising of Seminar on 29th January at Seminar Lecture Theatre, County Hall, Maidstone, and Community Halls Conference on 20th March at Crockham Village Hall, Sevenoaks.

5) PLANNING
The Old Rectory - Application to fell three holly trees and carry out pruning works to 18 Holly, Leylandii and other trees.
The Coach House - Consent granted for removal of existing window and insertion of new window and doors.

6) REPORT ON VILLAGE FOOTPATH MAP
Mrs. Bromley reported that she had had telephone conversations with Mr. Paul Lawrence of Deltec - Contractors who work for the school, who would look into the matter, following damage to footpath sign by a Contractors lorry. It was decided to accept quotation for the repair of map for £201.00 and Mrs. Bromley would contact Tribune Graphics accordingly.

7) PRECEPT
The estimated Council Tax Base for the Parish for 1999/2000 was £154-04 and the Precept has been set for £6l6-l6.

8) TREASURER
The Chairman stated that, the mandate has not at present changed as the Clerk would not be available to sign any necessary cheques. Mr. Neaves suggested that Mr John 20 Payne be approached to take up the position of Treasurer.

9) ANY OTHER BUSINESS
Mr. Wyld stated that limited funds were available from KCC towards the cost of a bus shelter and it was thought this could be sited at Glebe. Mrs. Bromley suggested writing to Moat Housing to enquire whether they would be supportive of this project and apply for any necessary planning application and bear part of the cost. It was decided to invite the following people to the open meeting on 28th April 1999: Cllr Jean Newman, Cllr Colin Prescott, Rev D. Turton, Mrs A. Stone - Eastling School. Next meeting 21st April, 1999. There being no further business, the meeting closed.

MINUTES OF THE MEETING OF EASTLING PARISH COUNCIL HELD IN THE VILLAGE HALL 0N 21ST APRIL 1999.

1) APOLOGIES FOR ABSENCE
Mr N. Neaves.
Those present:- Councillors Coultrip, Bromley, Payne and Wyld.

2) MINUTES OF THE LAST MEETING
The minutes of the last meeting held 27th January 1999, having previously been circulated to members of the council, were taken as read, approved by the meeting and signed by the Chairman.

3) MATTERS ARISING
Mrs. Bromley gave details of quotations received from Tribune Graphics for the repair etc. of the damaged village footpath map. It was proposed by Mr. Payne and seconded by Mr. Wyld that the quotation for repair of £2O2 plus VAT be accepted. The remaining £15O in the funds be used to purchase a separate notice board; Mr. Wyld would make the necessary enquiries.

4) APPOINTMENT OF CHAIRMAN
The clerk then chaired the meeting. Mr. Coultrip was willing to continue as Chairman, this was proposed by Mr, Payne and seconded by MIrs. Bromley.

5) APPOINTMENT OF TREASURER
Mr. Coultrip stated that Mr. J. Payne would possibly accept this appointment and Mr. A. Payne suggested that Mr. Coultrip officially approach Mr. J. Payne on the subject.

6) APPOINTMENT OF VILLAGE HALL REPRESENTATIVE
Mr. Wyld stated that Mr. S. Bromley would be prepared to represent the Parish Council in this appointment. It was therefore proposed by Mr. Wyld and seconded by Mr. Payne.
The Parish Council would require reports from any meetings attended In this capacity and Mr Bromley would be asked to hand these to the Clerk in order to be circulated with agenda for the next Parish Council meeting.

7) TO RECEIVE DRAFT ACCOUNTS
The draft accounts for the year ending 31st March, 1999 were presented and will be submitted to Price Waterhouse.

8) CORRESPONDENCE
It was decided to renew membership of Kent Rural Community Council for £3O.
Opportunities for grants from Swale Borough Council for projects in the village and Millennium activities were available, these would be discussed with the Village Hall Committee.
Letter received from Dr. J. Bailey of the Eastling Holiday Centre, explained activity at the centre in the coming months would be child victims of crime. Impact on the village would be minimal, as, on most days the children are taken to places of interest outside the village. Although there was a possibility that the BBC. would carry out filming to aid their Children in Need report.

9) PLANNING
2 Meesons Close - Application to erect rear conservatory and disabled persons access ramp. Swale Council has granted permission.

10) ANY OTHER BUSINESS
It has been brought to the notice of the Parish Council that frequent visits to Bankside are made by the Police and that some of the residents have criminal records before and since taking up residence at Bankside. The Parish Council have been asked to write to Swale Housing and request they vet any future applicants carefully.
The standing orders submitted by Mr. Wyld for the constitution will be discussed at the next Parish meeting.
Proposed Housing Scheme at Brogdale. Mr. Wyld proposed and Mr. Payne seconded that the Parish Council write and object to this proposed scheme, stating that the increase in traffic at the Brogdale Road/A2 would cause further chaos and it was also considered to be an intrusion Into a rural area.
Mr. Coultrip passed a vote of thanks to all groups concerned with the new village hall, he felt that the building and completion of the village hall was a great achievement by the community.
Everyone in the village would be invited to a walk from Wingfield Farm through the countryside during June.
There being no further business the meeting closed.

MINUTES OF THE MEETING OF EASTLING PARISH COUNCIL HELD IN THE VILLAGE HALL ON 7TH JUNE 1999

1) APOLOGIES FOR ABSENCE
Mr A. Payne and Mr H. Wyld.
Councillors:- Coultrip, Bromley and Neaves present.

2) MINUTES OF THE LAST MEETING
The minutes of the last meeting held on the 21st April 1999, having previously been circuIated to members of the Council, were taken as read, approved by the meeting and signed by the Chairman.

3) MATTERS ARISING
The Chairman reported that Mr. J. Payne will audit the accounts at the end of the financial year but could not undertake the position of Treasurer on a permanent basis. The matter would therefore be reviewed again.

4) CORRESPONDENCE
A reply had been received from Swale Housing with reference to Bankside, giving details of complaints procedure if required.

5) PLANNING
No correspondence with regard to planning.

6) ANY OTHER BUSINESS
The order for Tribune Graphics to replace the damaged foot path map will be handed to the Management Committee for completion of details as to where the map will now be sited.
The matter of Standing Orders for the Eastling Parish Council was discussed by the meeting.
A report had been received by the meeting from Mr. S. Bromley giving details of the past two meetings for the Village Hall Management Committee. A copy was given to each Councillor.
Mr. Neaves mentioned that thought should now be given to any celebrations to be organized for the Millennium. The Chairman suggested that enquiries be made to all the other organizations i.e. the church and the school, for any ideas etc.
There being no further business, the meeting closed.

MINUTES OF THE MEETING OF EASTLING PARISH COUNCIL HELD AT THE VILLAGE HALL ON 6th SEPTEMBER 1999

1) APOLOGIES FOR ABSENCE
Mrs. D. Bromley.
Councillors:- Coultrip, Neaves, Payne and Wyld present.

2) MINUTES OF THE LAST MEETING
The minutes of the meeting held or, the 7th June 1999, and of the extraordinary meeting held on 12th August 1999, having previously been circulated to members of the council, were taken as read, approved by the meeting and signed by the Chairman.

3) MATTERS ARISING
There were no matters arising.

4) CORRESPONDENCE
a. Letter received from The Faversham Society giving details of a video to be made for the Millennium, and offering the parish of Eastling the opportunity be represented in the video.
The Eastling Horticultural Society are planning to hold "Open Gardens" during June 2000 and when the date is finaIised, after checking with neighhouring parishes in order not to double book, the date will be forwarded to to the Faversham Society. The Horticultural Society would also offer other organizations in the parish the opportunity to join in this weekend to celebrate the Millennium. It was proposed by Mr. Payne and seconded by Mr. Neaves that the Parish Council make a loan available up to £150 to the Horticultural Society to cover expenses.
b. The meeting to be held on the 14th September by Kent County Constabulary will be attended by Mr. Neaves, who will report back to the Parish Council at the next meeting.
c. The new Highway Manager at Kent Highways is Mr. B. Haratbar. He expressed a wish in his introductory letter of the 10th June to attend a parish meeting, and it was decided to invite him to the open meeting in 2000. The clerk would write accordingly.
d. Letter received from Bidwells Property Consultants, requested remaining rubble and debris to be removed from the old village hall site, otherwise they wouId be seeking compensation for loss of profit from farming that particular piece of land. It was agreed to pass this letter to the Chairman of the Hall Trustees Management committee, stating that the parish council would be prepared to arrange for the site to be cleared and pay the expense, and the clerk was asked to write to the Chairman at the same time requesting that the Hall Trustees inform Bidwells of the action taken. Mr. Coultrip would talk to the Belmont Farm Manager, who may be able to organize clearance of the site.

5) PLANNING
The White House, Eastling Road, Eastling: Permission granted for two storey extension at side of existing dwelling.

6) VILLAGE HALL UPDATE
With regard to the new village hall, the Chairman had received quotations for the supply of perimeter fencing, £550 from L. Piles and £907 from Jacksons. The Jacksons fencing was considered to be stronger and although the price included a 30% discount, the installation charge was too high, as the parish council only had a remaining balance of £600 from a grant for a fencing project. The possibility was therefore considered of ordering materials from Jacksons for £307, and requesting an installation charge from L. Piles. The Chairman would make the necessary enquiries.

7) ANY OTHER BUSINESS
a. The Chairman passed a vote of thanks to Mr. Wyld for making a new notice board, sited at the new village hall; all Councillors agreed.
b. The clerk was asked to write to the Mid Kent Water Board concerning a water leak outside The Cherries in Newnham Lane, it had been reported on a number of occasions by residents, without success. It was also requested that the low water pressure be reported in Meesons Close.
c. The next meeting to be held on 1st November 1999. The clerk would write to the Management Committee of the village ball and cancel meeting for 7th February 2000 and bring forward to 17th January 2000.
There being no further business, the meeting closed.

MINUTES OF THE EXTRAORDINARY MEETING OF EASTLING PARISH COUNCIL HELD ON WEDNESDAY 6th OCTOBER 1999 IN THE VILLAGE HALL

1) APOLOGIES FOR ABSENCE
Apologies received from Councillors Neaves and Wyld.
Councillors Coultrip, Bromley and Payne present.

2) PLANNING APPLICATION - TELFORDS, OTTERDEN ROAD, EASTLING
Purpose of meeting to discuss planning application for a single storey rear extension to Telfords, Otterden Road, Eastling.
Councillors inspected the plans and no adverse observations were made. The clerk would write to Swale Borough Council accordingIy.

There being no further comments, the meeting closed.

MINUTES OF A MEETING OF EASTLING PARISH COUNCIL HELD IN THE VILLAGE HALL ON MONDAY 1ST NOVEMBER 1999

APOLOGIES FOR ABSENCE
Mrs. J. M. Thomas - Clerk. All councillors in attendance.

MINUTES OF THE LAST MEETINGS.
The minutes of the last meetings, having already been distributed to members of the council, were taken as read, approved, and signed by the Chairman.

MATTERS ARISING.
The application at Brogdale for housing has been refused, but no doubt an appeal will be lodged or an alternative application made.
The Chairman reported on a meeting with David Evans, the farm manager, when it was agreed that the site of the old village hall would be accepted by the farm in its present condition.

VILLAGE HALL UPDATE.
The fencing for the perimeter of the village hall has been purchased and it is intended that erection should commence on the 1st, or during the first week in November.
The village hall management committee has agreed for the Parish Council to pay a fixed sum of £50.00 per year for the use of the committee room for its council meetings.

CORRESPONDENCE.
There was no correspondence.

PLANNING
Eastling School has applied for renewal of the 5 year permission to keep the mobile classrooms, which was, of course, agreed.
The mobile homes at First Choice Nurseries have been removed from the site, and perhaps at a later date if Swale Borough Council does not ask the Eastling Parish Council for an update on the current situation, we should inform the Swale Borough Council that the mobile homes have been removed.

ANY OTHER BUSINESS.
Harold Wyld mentioned that Swale Borough Council wants villages to have a tree warden, and gave details of what was involved. It was agreed that a notice would be put in the Good News asking for anyone interested to contact the Parish Council.
Mr. Wyld has registered a web-site incorporating the words Eastling Kent, which effectively means that no-one else can use those words in a web-site. He spoke of the future possibilities of having a web-site, and regarded it as important that we should have one. Mrs. Bromley mentioned that she understood that the village hall were also investigating the possibility of a web-site, and Mr. Wyld said that he would probably get in touch with them to explain what he had done.
The date of the next meeting had to be changed from the agreed date on 17th January, and it was arranged for Wednesday 19th January 2000.
The Parish Council was reminded that it still has no Treasurer for next year, and in addition some members of the existing council will not be standing for re-election. Mr. Wyld thought it important that the Village was made aware of this, so that people could decide whether or not they would wish to put their names forward, and it was agreed that this matter would be an item in the Agenda for the next meeting.
There being no further business the meeting closed at 2125.